Privacy Policy
Last updated: September 23, 2026
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Website and tells You about Your privacy rights and how the law protects You.
We use Your Limited Personal Data to provide and improve the Website. This data includes how long you stay on the Website, as well as what pages and links you click. We collect, use, and disclose Your information as described in this Privacy Policy and, where required by applicable law, only where We have a valid legal basis to do so, including Your consent (where consent is required). This Privacy Policy has been created with the help of the Privacy Policy Generator.
Interpretation and Definitions
Interpretation
The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of this Privacy Policy:
Affiliate means an entity that controls, is controlled by, or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
Company (referred to as either "the Company", "We", "Us" or "Our" in this Privacy Policy) refers to Jody Marie Pratt, LMFT.
Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website, among its many uses.
Country/State refers to: Arizona, United States.
Device means any device that can access the Website, such as a computer, a cell phone or a digital tablet.
Personal Data (or "Personal Information") is any information that relates to an identified or identifiable individual. We use "Personal Data" and "Personal Information" interchangeably unless a law uses a specific term.
Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Website, to provide the Website on behalf of the Company, to perform services related to the Website or to assist the Company in analyzing how the Website is used.
Usage Data refers to data collected automatically, either generated by the use of the Website or from the Service infrastructure itself (for example, the duration of a page visit).
User means any individual who accesses or uses the Website.
Website refers to Jody Pratt Counseling, accessible from https://jodyprattcounseling.com.
You means the individual accessing or using the Website, or the company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable.
Collecting and Using Your Personal Information
Types of Data Collected
Personal Data
If You choose to contact Us through the contact form on this Website, We may collect the following information: Your name, email address, phone number, and the nature of Your inquiry. This information is transmitted directly to Carepatron, a secure, HIPAA-compliant electronic health record (EHR) platform, and is not stored, viewed, or processed by the Website itself. For more detail, see "Contact Form and Communications" below.
Usage Data
Usage Data is collected automatically when using the Website. Usage Data may include information such as the pages of Our Website that You visit, the date of Your visit, and the time spent on those pages. This data is collected in aggregate and is not used to identify You personally.
Contact Form and Communications
If You submit information through the contact form on this Website, that information is transmitted directly to Carepatron, a secure, HIPAA-compliant electronic health record (EHR) platform. It is not stored, viewed, or processed by the Website itself.
We use this information solely to respond to Your inquiry and to communicate with You about the services You have requested. We do not use contact form submissions for marketing, analytics, or any purpose unrelated to responding to Your request. For more information about how Carepatron handles data, see Carepatron's Privacy Policy.
Tracking Technologies and Cookies
We use tracking technologies (such as cookies) to track the activity and to improve Our Website. The technologies We use may include:
Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of Our Website.
Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.
Where required by law, We use non-essential cookies (that is, Cookies other than the Necessary / Essential Cookies described below) only with Your consent. You can withdraw or change Your consent at any time using Our cookie preferences tool (if available) or through Your browser/device settings. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.
We use both Session and Persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with basic functionality of the Website. They support load balancing and security tokens that protect the Website against fraudulent or malicious use. Without these Cookies, some services on the Website may not function properly.
Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: If present on the Website, these Cookies identify whether users have accepted the use of cookies on the Website and record the consent choices You have made, so that We can honor those choices on future visits.
Analytics Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow Us to understand how visitors use the Website, such as how long a page is viewed and which pages or links are clicked. This information is collected in aggregate and is not used to identify You personally.
Use of Your Personal Data
The Company may use Personal Data for the following purposes:
To provide and maintain Our Website, including to monitor the usage of Our Website.
To respond to Your inquiries: To contact You and manage Your requests submitted through the Website.
For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, and evaluating and improving Our Website and Your experience.
We may share Your Personal Data in the following situations:
With Service Providers: We share Usage Data with Google Search Console to monitor and analyze the use of Our Website. If You submit information through the contact form on this Website, that information is transmitted directly to Carepatron, a secure, HIPAA-compliant electronic health record (EHR) platform. It is not stored, viewed, or processed by the Website itself. We use this information solely to respond to Your inquiry and to communicate with You about the services You have requested. We do not use contact form submissions for marketing, analytics, or any purpose unrelated to responding to Your request. For more information about how Carepatron handles data, see Carepatron's Privacy Policy.
With Your consent: We may disclose Your Personal Data for any other purpose with Your consent.
Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with Our legal obligations (for example, if We are required to retain Your data to comply with applicable laws), resolve disputes, and enforce Our legal agreements and policies.
Where possible, We apply shorter retention periods and/or reduce identifiability by deleting, aggregating, or anonymizing data. Unless otherwise stated, the retention periods below are maximum periods ("up to") and We may delete or anonymize data sooner when it is no longer needed for the relevant purpose. We apply different retention periods to different categories of Personal Data based on the purpose of processing and legal obligations:
Usage Data
Website analytics data: up to 24 months from the date of collection, which allows us to analyze trends while respecting privacy principles.
Usage Data is retained in accordance with the retention periods described above, and may be retained longer only where necessary for security, fraud prevention, or legal compliance.
We may retain Personal Data beyond the periods stated above for different reasons:
Legal obligation: We are required by law to retain specific data (e.g., financial records for tax authorities).
Legal claims: Data is necessary to establish, exercise, or defend legal claims.
Your explicit request: You ask Us to retain specific information.
Technical limitations: Data exists in backup systems that are scheduled for routine deletion.
You may request information about how long We will retain Your Personal Data by contacting Us.
When retention periods expire, We securely delete or anonymize Personal Data according to the following procedures:
Deletion: Personal Data is removed from Our systems and no longer actively processed.
Backup retention: Residual copies may remain in encrypted backups for a limited period consistent with Our backup retention schedule and are not restored except where necessary for security, disaster recovery, or legal compliance.
Anonymization: In some cases, We convert Personal Data into anonymous statistical data that cannot be linked back to You. This anonymized data may be retained indefinitely for research and analytics.
Transfer of Your Personal Data
Your information is processed within the United States. If any Service Providers We use process data outside the United States, We take reasonable steps to ensure that data is handled securely and in accordance with this Privacy Policy.
Delete Your Personal Data
You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You. You may contact Us to request access to, correct, or delete any Personal Data that You have provided to Us.
Please note, however, that We may need to retain certain information when We have a legal obligation or lawful basis to do so.
Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law Enforcement
Under certain circumstances, the Company may disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other Legal Requirements
The Company may disclose Your Personal Data in the good-faith belief that such action is necessary to:
Comply with a legal obligation
Protect and defend the rights or property of the Company
Prevent or investigate possible wrongdoing in connection with the Service
Protect the personal safety of Users of the Service or the public
Protect against legal liability
Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While We strive to use commercially reasonable means to protect Your Personal Data, We cannot guarantee its absolute security.
Children's and Minors' Privacy
The Website is not directed to, and We do not knowingly collect Personal Information from, anyone under the age of 16.
If You are a parent or guardian and You believe Your child has provided Us with Personal Information, please contact Us. If We become aware that We have collected Personal Information from anyone under the age of 16, We will take steps to remove that information from Our servers as soon as reasonably possible.
Some countries and states set a higher age at which an individual can consent to the processing of their own Personal Information. Where We rely on consent as a legal basis and the law applicable to a User sets an age higher than 16, We may require the consent of that User's parent or guardian before We collect and use their Personal Information.
Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If You have any questions about this Privacy Policy, You can contact Us:
By email: admin@jodyprattcounseling.com